We handle the paperwork — so your cargo doesn’t get stuck.
Customs & Export Documentation
Documentation that keeps your shipment moving
In international logistics, even a perfectly planned shipment can come to a standstill if the paperwork isn’t right. Missing fields, incorrect codes, or misaligned documents can result in customs delays, fines, or even cargo being held at port.
At Agrotrade Solutions Inc., we take documentation seriously. That means preparing, reviewing, and coordinating every necessary document — from commercial invoices and packing lists to export declarations, certificates of origin, and bills of lading. Our job is to make sure your cargo is not only ready to ship, but ready to be cleared.
Simplifying a complex process
Export documentation is more than just forms — it’s a process that involves matching cargo details with country-specific regulations, trade agreements, and carrier requirements. Every shipment we handle is reviewed carefully to ensure it meets the standards of both the origin and destination countries.
Whether you’re shipping under FOB, CIF, or DAP terms, we align your documents with the Incoterms in use and help you avoid common pitfalls — from missing HS codes to incomplete consignee information.
We also coordinate directly with customs brokers and freight agents on both ends of the route, ensuring nothing is left to interpretation when the shipment reaches the port.
Supporting compliance and trade regulations
As part of our service, we stay informed on international trade laws, customs regimes, and restricted commodity lists. If your shipment requires special permits, export licenses, or phytosanitary certification, we work with local authorities and inspection bodies to secure everything in advance.
We also support clients with EUR.1 certificates, ATA carnets, and documents required under preferential trade agreements, helping reduce duty costs when eligible.
Integrated with your shipment
Our documentation services aren’t a separate add-on — they’re built into the logistics process from the start. Once we know what you're shipping, where it’s going, and under what terms, we begin assembling the necessary paperwork in parallel with booking space and scheduling the route.
You get a single point of contact managing everything — no passing between departments or third parties.
When things get urgent
Mistakes or late corrections on documents can result in missed sailings and costly port fees. That’s why we double-check every submission, provide you with pre-approval drafts when needed, and resolve issues quickly through our agent network. If a change is needed after departure, we support amendment processes and document re-issuance when applicable.
Your cargo, cleared and compliant
Whether you’re exporting standard goods, specialized equipment, or high-value items, we’ll ensure the paperwork supports your shipment — not delays it.